Adult Leadership
Last Updated on Sunday, 01 November 2009 08:47 Written by Troy Cranford
See something Open below? Feel free to volunteer to fill the position by contacting the This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
Charter Organization Representative (COR)
Reports to: Charter Organization Institutional Head (IH)
- Is a member of the charter organization.
- Secures a Troop Committee Chair and encourages training.
- Maintain a close liaison with the Committee Chair and the Scoutmaster.
- Helps recruit other adult leaders.
- Become trained for the position, to include Troop Committee Training.
- Serves as a liaison between the Troop and the Charter Organization.
- Assists with unit re-chartering.
- Encourages service to the organization.
- Ensure troop representation at monthly district Roundtable.
- Is an active and involved member of the district committee.
- Provides meeting place for troop meetings and storage of troop equipment.
- Approves all adult leaders applications.
- Reports to Troop Committee at each meeting.
Committee Chair (CC)
Reports to: Charter Organization Representative
- Organize the Troop Committee to see that all functions are delegated, coordinated, and completed.
- Maintain a close relationship with the Chartered Organization Representative and the Scoutmaster
- Interpret national and local policies to the troop.
- Ensure the troop adheres to the policies of the Chartered Organization and the Boy Scouts of America.
- Prepare troop committee meeting agendas.
- Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
- Ensure troop representation at monthly district Roundtable.
- Recruit top-notch, individuals for adult leadership.
- Become trained for position to include Troop Committee Training and Scoutmaster Fundamentals.
- Encourage adult leaders to get trained.
- Arrange for charter review, re-charter annually and plan charter presentation.
Scoutmaster (SM)
Reports to: Troop Committee ChairDuties:
- Train and guide the Troop's Junior Leaders.
- Work with other responsible adults to bring Scouting to the boys.
- Use the methods of Scouting to achieve the Aims of Scouting.
- Meet regularly with the Patrol Leaders Council (PLC) for training and coordination in planning Troop activities.
- Attend all Troop meetings, or if necessary arrange for a qualified adult substitute.
- Attend Troop Committee meetings.
- Attend all camp outs or arrange for a qualified adult substitute.
- Attend monthly district Roundtable or arranges for a qualified adult substitute.
- Attend Eagle boards of review and introduce the Troop's Eagle candidates or arrange for a qualified adult substitute.
- Conduct scoutmaster conferences for all rank advancements or delegate to a qualified Assistant Scoutmaster (ASM).
- Delegate responsibilities to other adults (assistants and troop committee).
- Coordinate annual elections for Troop junior leaders with the Patrol Leaders Council (PLC).
- Coordinate an annual Junior Leaders Training program with the Patrol Leaders Council (PLC)
- Coordinate an annual planning meeting with the Patrol Leaders Council (PLC) to plan the next years Troop activities. Present this plan to Troop Committee for approval.
- Make it possible for each scout to experience at least 10 days and nights of camping each year.
- Build a strong program by using proven methods presented in Scouting literature.
- Attend Scoutmaster Fundamentals and Woodbadge training.
- Conduct all activities under qualified leadership, safe conditions, and under the policies of the chartered organization and the Boy Scouts of America.
- Maintain a close relationship with the Charter Organization Representative and the Troop Committee Chairperson.
Back to Top
Assistant Scoutmaster (ASM)
Reports to: ScoutmasterDuties:
- Assist the Scoutmaster with his/her responsibilities.
- Attend Troop meetings and outings.
- Become trained for the position to include Scoutmaster Fundamentals Training and Outdoor Leader Training
- Woodbadge Training is highly recommended.
- Fill in for Scoutmaster when required.
- In addition to the above duties several ASMs have additional responsibilities in specific areas as assigned by the Scoutmaster:
- ASM - New Scouts- work with new scouts to help them make a smooth transition into the Troop and advance to First Class in a reasonable time. This involves working with the PLC and the ASPL for New Scouts. Also works closely with Troop Instructor, Troop Guides, and Advancement Coordinator to facilitate scout advancements.
- ASM - Meetings - Provide guidance to SPL in keeping Troop meetings on schedule and organized.
- ASM - High Adventure - Acts as a mentor to the Venture Patrol (older scouts) to promote and execute a quarterly High Adventure outing.
- ASM - OA - Encourage membership in the Order of the Arrow (OA) and coordinate annual OA elections. Must be an OA member.
- ASM - Troop Junior Leader Advisor - Act as a mentor to Troop Junior Leaders.
- ASM - Patrol Advisor - Act as a mentor to Patrol Leader and serve as a resource to the patrol.
- Tour Leader - This is a trained, uniformed adult over 21 who is appointed by the Scoutmaster to be the adult responsible for any given outing/activity. Normally this person would be an Asst. Scoutmaster (ASM) although this is not required. Completing the following courses or the equivalent would constitute being trained: Fast Start, New Leader Essentials, SM and ASM Basic Training, and Intro to Outdoor Leader Skills. This course syllabus is commonly referred to as Acorn training in the Mission Peak District.
Back to Top
- Handles all troop funds. Pay all bills on recommendation of the Scoutmaster and authorization of the Troop Committee.
- Maintain checking and savings accounts.
- Supervise Scout Accounts.
- Keep appropriate records related to troop funds.
- Work with Re-charter Coordinator to collect and record annual dues.
- Work with Fund Raising Coordinator to account for monies earned during fund raisers and track scout account credits earned.
- Work with Membership Coordinator to process registration of new scouts and adult leaders.
- Work with Outdoor/Activity Coordinator to make necessary payments for camping/activity reservations.
- Collect Summer Camp payments and remit funds to council office for camp reservations/payments in a timely manner.
- Needs to attend most troop meetings.
- Report to Troop Committee at each committee meeting.
Reports to: Treasurer and Committee Chair
- Attend all troop committee meetings, record the minutes, with special emphasis on decisions made, actions taken, and policy made.
- Transcribe and distribute copies of the minutes to all registered adult leaders as soon as possible following the committee meeting to ensure members have time to follow up on action items.
- Provide electronic copy of meeting minutes to troop web master for posting on troop web site.
- Send out committee meeting notices.
- Handle publicity.
- At each meeting, report the minutes of the previous meeting.
- Handle troop correspondence as needed.
- Encourages Scouts to advance in rank.
- Arrange troop boards of review and courts of honor.
- Train Committee Members to conduct troop board of reviews for Tenderfoot to Life ranks.
- Attend Troop Committee meetings and report as needed.
- Should attend most Troop meetings.
- Maintain a merit badge counselor list.
- Promote attendance at district Merit Badge Expos.
- Have a working knowledge of the Boy Scout advancement program.
- Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates as required.
- Work closely with Scoutmaster and the Baden Powell Assistant Scoutmaster to keep them informed on advancement needs of scouts.
- Work closely with Eagle Advisor to request congratulatory letters for Eagle courts of honor.
- Work closely with Database Coordinator to ensure TroopMaster data is accurate and timely.
- Keep records of troop advancement and attendance at troop activities in TroopMaster program.
Assistant Advancement Coordinator
Assists the Advancement Coordinator as needed and requested.
Reports to: Advancement Coordinator
- Maintain contact with local Cub Pack leaders.
- Encourage Den Chiefs and promote Den Chief Training.
- Invite Webelos dens to visit the troop and attend annual Webelos camp out. Coordinate schedule of visits with Scoutmaster.
- Greet visitors at troop meetings, introduce them to troop youth and adult leaders, and help them understand how to join the troop. Answer any questions they may have about troop operations.
- Make sure prospective troop members (adult & youth) receive the necessary information and forms needed to register in the troop and to sign-up for Summer Camp.
- Ensure registration paperwork is properly completed and routed to appropriate adult leaders.
- Work with Treasurer to collect dues as required.
- Should attend most Troop meetings and be prepared to welcome visitors and provide information about the troop and how to join.
- Coordinate with Cub Master and Scoutmaster to ensure troop attendance and participation in Webelos bridging ceremony.
- Work with the Scoutmaster to make sure new scouts are assigned to a patrol and welcomed by the patrol.
- Maintain contact with parents of new scouts during the first few months after joining to make sure their questions are answered and their concerns are addressed.
- Coordinate a "Fast Start" training each year in the spring for new adults.
- Contact inactive Scouts and encourage them to become active again.
- Report to Troop Committee as needed at committee meetings.
Outdoor/Activities Coordinator
- After the PLC's annual calendar has been approved by the Scoutmaster and Troop Committee this person will work closely with the Scoutmaster to make necessary reservations to accommodate the planned activities.
- Secure permission and reservations to use camping sites and facilities.
- Coordinates with the Treasurer to ensure camping fees are paid.
- Maintain map library for use in making copies for camp out drivers.
- Secure Tour Permits for all troop activities.
- Attend Troop meetings when Permission Slips are due and collect Permission Slips.
- Serve as transportation coordinator for troop outings.
- Ensure enough drivers are available for each outing.
- Prepare maps and driving directions for drivers.
- Publish a driving roster for each outing.
- Identify emergency contact person for each trip.
- Keep Tour Leaders Binder updated and in the hands of the Tour Leader for each outing. This includes the annual update of Medical Forms prior to Summer Camp.
- Work with Database Coordinator to ensure council has updated drivers/vehicle list for Tour Permits.
- Promote attendance at troop camp outs, district/council activities (camporees, expos, camporall, etc.), and summer camp to reach the goal of one outing per month.
- Promote the National Camping Award.
- Keep Tour Leader(s), Scoutmaster, and Committee Chair updated on any issues or potential problems.
- Report to the Troop Committee at each meeting.
Asst. Outdoor/Activities Coordinator
Assist Outdoor/Activities Coordinator as needed and requested.
Reports to: Outdoor/Activities Coordinator
Equipment Coordinator (Adult Quartermaster)
- Supervise and help the troop procure, repair, and replace camping equipment.
- Work with Troop Quartermaster on inventory and proper storage and maintenance of all troop equipment.
- Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.
- Work closely with Scoutmaster, SPL, and Quartermaster to ensure proper equipment is available for each outing.
- Report to the Troop Committee as necessary.
Asst. Equipment Coordinator
Assist Equipment Coordinator as needed and requested.
Reports to: Equipment Coordinator
Fund Raising Chair
- Ensures all fund raising activity meets BSA guidelines.
- Obtains Troop Committee approval for all fundraising projects.
- Report to the Troop Committee as needed.
- Maintain a liaison with the Scoutmaster and Committee Chair to avoid scheduling conflicts with other troop activities.
- Delegates below responsibilities to Asst. Fund Raising persons for particular activity if appropriate.
Asst. Fund Raising
- Coordinates activities with Fund Raising Coordinator.
- Organizes scouts and parents to assist in fund raising activity.
- Ensure a Money Earning Application is submitted to the council office for all fund raising projects.
- Report to the Troop Committee as needed.
- Track hours worked and funds earned. Submits report to Asst. Treasurer for crediting Scout Accounts.
Chaplain
- Provides a spiritual tone for troop meetings and activities.
- Give guidance to the Chaplain Aid (a Scout position).
- Promote regular participation of each member in the activities of the religious organization of his choice.
- Coordinates visits to homes of Scouts in time of sickness or need.
- Give spiritual counseling service when needed or requested.
- Promote the pursuit of religious awards by all Scouts.
- Coordinates with Chaplain Aid religious observations during scout activities.
Popcorn Kernel
Be the Troop's point person (Kernel) for the annual Trails End popcorn sale.
- Attend the district orientation prior to the popcorn sale.
- Promote selling popcorn to the scouts.
- Collect orders, distribute popcorn, collect funds and distribute prizes earned.
- Work with Troop Treasurer as required.
Summer Camp Coordinator
Responsible for maximizing the summer camp experience for Troop 52 scouts.
- Prepare an annual Summer Camp plan for the troop.
- Establish a timeline for the troop to prepare for camp.
- Maintain communications with camp and camp staff.
- Ensure that troop secures and maintains camp reservation.
- Promote summer camp to scouts and parents.
- Collect camp fees and see that troop fees are paid on time (with assistance of Troop Treasurer).
- Work with Scoutmaster to ensure that each scout attending camp has their own camp plan.
- Arrange or coordinate transportation to and from camp.
Database Coordinator
- Updates Troop Roster when changes are made or new members are added.
- Maintains records and database of Troop Resource Survey, Authorization To Treat Minor, and Vehicle List submitted by troop members.
- Maintains records of training taken by adults.
- Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
- Oversee maintenance of TroopMaster database with Asst. Database Coordinator.
- Coordinate with other adult leaders to provide data as needed to accomplish their duties.
Asst. Database Coordinator
- Updates TroopMaster records as needed utilizing Internet link to FTP site.
- Maintains close working relationship with Database Coordinator and Advancement Coordinator to maintain database integrity.
- Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
- At time of re-charter verify all data and make updates as necessary.
- Assist in re-charter by preparing TroopMaster records for submittal to council office.
- Coordinate maintenance of TroopMaster database with Advancement Coordinator.
Adult Training Coordinator
- Ensure adults are made aware of training opportunities.
- Coordinate yearly Youth Protection Training prior to Summer Camp.
- Coordinate Fast Start Training for new parents after Webelos have bridged.
- Coordinate monthly training events for parents at troop meeting. This is done by finding topics of interest or need for the adults/parents and arranging a short presentation from the Scoutmaster Corps or other knowledgeable person.
- Keep the Scoutmaster and Committee Chair appraised of activities.
- Inform Database Coordinator of training completed so accurate records can be maintained.
- Report to Troop Committee as needed at Committee Meetings.
Youth Training Coordinator
- Ensure scouts are made aware of training opportunities.
- Assist Scoutmaster with preparations for annual Junior Leader Training (JLT) as needed.
- Keep the Scoutmaster and Committee Chair appraised of activities.
- Inform Database Coordinator of training completed so accurate records can be maintained.
- Report to Troop Committee as needed at Committee Meetings.
Friends of Scouting (FOS) Coordinator
- Arrange to pick-up FOS materials from district FOS coordinator and attend any required orientation meeting.
- Ensure that every family in the troop has the opportunity to participate in the FOS campaign.
- Coordinate with district presenter an FOS presentation at the March court of honor.
- Sign up for FOS presentation at September Spotlight on Scouting (Roundtable).
- Maintain liaison with Scoutmaster and Advancement Coordinator to schedule FOS presentation during March court of honor.
- Report to Troop Committee as needed, and at conclusion of campaign.
Service Project Coordinator
- Coordinate meeting with COR and/or Committee Chair to discuss suitable projects the troop could do.
- Discuss possible projects with Committee Chair and Scoutmaster for suitability.
- Gain PLC and Troop Committee support for project and set date.
- Coordinate procurement of materials/supplies needed.
- Promote attendance at service project and generate a sign-up list.
- Coordinate with school staff any access to facilities that may be required.
- Maintain records of participation hours and submit same to Advancement Coordinator.
- Coordinate sending thank you letters for those who donated material/supplies. Provide a copy of these letters to school office.
- Report on project to Troop Committee.
Troop Registrar
- Attends district re-charter training/orientation meeting.
- Coordinates with Committee Chair and Scoutmaster to set re-charter turn-in dates.
- Notifies parents about re-charter dates.
- Works with Database Coordinator to distribute re-charter paperwork and updated forms.
- Works with Treasurer to collect and record re-charter fees.
- Works with Database Coordinator to update troop records and prepare Troop master data submission to council office by turn-in date.
- Obtain necessary signatures on re-charter forms from Scoutmaster and Charter Organization Representative in timely manner.
Asst Troop Registrar
Assist the Troop Registrar as needed and requested.
Reports to: Troop Registrar and Committee Chair
Troop Shirts/Caps/Shoulder Patches
- Maintain spare uniform parts as donated by Scouts in the Troop and others.
- Ensure that spare uniform parts are displayed at courts of honor for use by any interested scouts.
- Promote donation of outgrown and unused uniform parts to the uniform bank.
- Coordinates the sell of Troop Shirts (class-b), Caps and "52" Shoulder Patches.
Life to Eagle Advisor
Reports to: Committee Chair and Scoutmaster
- Provide scouts attaining Life rank the "Life to Eagle" packet.
- Advise Life scouts on the general process of attaining the Eagle rank.
- Advise Life scouts on Eagle service projects and provide guidance on paperwork preparation.
- Assist families of Eagle scouts with Eagle Court-of-Honor planning.
- Coordinate with Advancement Coordinator requests for Eagle letters of congratulations from dignitaries.
- Should be an Eagle scout, or the parent of an Eagle scout.
Newsletter Editor
- Prepare and distribute Troop newsletter on a quarterly basis, with a calendar of upcoming events and news about recent events.
- Contact area coordinators for news of upcoming activities and results of completed activities.
- Solicit news articles from troop members.
Youth Protection Coordinator
- Attend district youth protection training and be familiar with all youth protection guidelines.
- Coordinate presentation of youth protection videos to all youth prior to summer camp.
- Advise the Scoutmaster, other adult leaders, and scouts on youth protection issues.
- Coordinate and promote adult attendance at Youth Protection Training course.
Adult Grubmaster
Coordinate the purchase of food for the Adult Patrol on camp outs.
- Work with the Tour Leader and adults attending the camp out to prepare a menu.
- Coordinate buying of food and getting to troop departure point for camp outs. Emphasis is staying on budget while following menu plan for number of adults attending.
- Work with Quartermaster to make sure adult staples boxes are stocked with consumable items.
- Need to be at the troop meeting when menus are being planned.
- On some occasions the troop may need to purchase all food for both scout and adult patrols as one menu. In this case will coordinate the purchase of all food working closely with Tour Leader and Troop Committee to stay on budget for menu planned and number of people attending the camp out.
Merit Badge Counselor
- Take Merit Badge Counselor Training.
- Submit Merit Badge Registration Paperwork to counsel office.
- Inform Advancement Coordinator and Web Master of registration as a Merit Badge Counselor.
- Conduct all Merit Badge classes and counseling within published BSA guidelines. This includes Youth Protection Training and the Guide To Safe Scouting.
- Whenever a Merit Badge Counselor is counseling their own son for a merit badge, the scoutmaster must approve such an arrangement and other scouts must also be included in the merit badge sessions.
Merit Badge Coordinator
Coordinates the Merit Badge Counselors.
- Works with those that want to be Merit Badge Counselors
- Approves a Scout starting on a Merit Badge
- Assists in finding Councelors to wrap up partial Merit Badges
Committee Member (MC)
All registered adults are members of the Troop Committee. The Scoutmaster and Assistant Scoutmasters are non-voting members. All other registered adults have a single vote. All adult leaders must be approved by the Committee Chair and the Charter Organization Representative after a reference check.
Duties:
- Read their son's Scout Handbook.
- Understand the Aims and Methods of scouting.
- Take Fast Start and Youth Protection Training.
- Show support to individual scouts and the troop by attending Courts of Honor and as many troop meetings as possible.
- Attend as many Committee Meetings as possible.
- Support troop fund raisers, service projects, and activities.
- Participate on Board of Reviews as requested by the Advancement Coordinator.
- Assist the area Coordinators when requested.
Scholarship Sub-Committee
Comprised of Committee Chair, Scoutmaster, and Treasurer.
- Approve use of troop funds to help those scouts who can not afford the program but would like to be in scouting.
- Work with Charter Organization and Council to obtain funding support for scouts in need when requested.
References:
Troop Committee Guidebook - BSA Publication #34505B
The Scoutmaster Handbook - BSA Publication #33009
Guide To Safe Scouting - BSA Publication #34416E
Main Menu
Who's Online
None